Wedding Transportation: 5 Do’s and Don’ts You Need to Know
You have been planning your wedding day for what seems like forever. You and your partner have had many discussions and arguments over all the finer details (and the larger ones, too).
Did any of these discussions revolve around transportation to and from the venues? Did you consider your guests or people who might not have transportation on the day? What about when you and the family go for photos? How does everyone else get to the reception and go home again?
The logistics of transporting the wedding party, as well as yourselves, can be a nightmare. This is why you should plan accordingly and work with a professional chauffeur service that can help take some of this work off your shoulders. In the meantime, consider the following dos and don’ts for your wedding transportation.
1. Do make a guest list
Before booking a chauffeur service for your wedding, you need to know how many people this will be for, where they need to get to and from, and when.
Calling a company and saying that you might have 50 guests, and they need to get to four venues all within a few hours is not necessarily feasible. It is also not accurate enough to determine the exact needs and subsequent costs.
While the number of guests may change on the actual day, having a maximum headcount prior will allow you to budget and accommodate the “worst-case” scenario of everyone attending.
It is likely that only some people will be going to all the different locations. Some guests will just need to go from the ceremony to the reception, whereas others may need to go to the photo location, and then on to the reception.
Being able to say how many people need to go where and when will help your wedding transportation accurately plan the routes and timing, giving you the best quote to help you budget.
2. Do consider the type of transportation and estimated budget
When planning out their transportation, most people will have an idea about what type of vehicle they want. This may include classic cars, blacked-out SUVs, or large party buses.
Knowing what vehicle type you want and considering the maximum budget you want to spend will help you when you start calling around. Keep in mind that you will need to be flexible, but that doesn’t mean you have to compromise on every single detail.
If you need to move a large number of people from one venue to another, but a smaller party needs to get to the family photo location separately, then you should consider different types of wedding transportation as a combination.
For example, a large bus or shuttle will get the bulk of the guests to the reception, while SUVs can take smaller parties to other locations first to accommodate private family sessions (like photos before the main party venue).
Such combinations will help you accommodate more people, and reduce some of the logistical nightmares that you can run into.
3. Don’t take it all on yourself
It’s all too easy to just assume that you need to do absolutely everything on your own.
Most wedding parties will have groomsmen and bridesmaids. Thus, you can delegate tasks to either party, or select one person from each group to partner up and be the first point of contact to act on your behalf.
Allow them to make decisions in your best interests, and deal with any emergencies that come up prior to the wedding or on the day itself. These people need to be able to resolve issues without having to come to you and upset your special day.
4. Don’t ignore the professionals
Chauffeur services that have been in the business for many years will have the expertise and knowledge in planning for your wedding day. Therefore, their advice should not be ignored.
Professional chauffeur services are experts in coordinating large events and providing the personal touch for special occasions like weddings. This way, you can focus on other areas of the wedding that need attention.
With their trained planners and drivers as part of the team, they will create cost-effective routes and avoid potential traffic delays, saving you a lot of stress and anxiety.
5. Do book as soon as possible
As soon as you have an idea about what your wedding transportation needs are going to be, contact the professional chauffeur service of your choice.
Changes can be made right up until the last minute, but finding a service only days before the wedding may be a very difficult task. Many things can affect the availability of chauffeur services, so you need to book and confirm as early as possible.
Prom season, summer festivals, and sporting events can all get in the way of booking your special day’s transportation. Book the chauffeur service quickly so that you can focus on other aspects and rest well, knowing that the transportation is all taken care of.
Contact the Professional Transportation Service You Can Rely On
Bauer’s Intelligent Transportation has been in the business of catering for event transportation for many years.
Our drivers undergo rigorous training and testing. They provide the highest quality of customer service and care, and understand the importance of having this luxury service for your wedding day.
Also, our expert event planners will help you and your wedding team plan out the day with predetermined routes and the right-sized vehicles, all customized to help your wedding day feel even more special.
Parking management and evening event coordination are two factors that often get overlooked in the planning stages. So, working with a service that automatically asks the right questions and considers every aspect of the day is key. Thus, the team at Bauer’s Intelligent Transportation will be an integral part of the logistics that keeps your wedding moving as it should.
You can call us at 415-233-8545 or visit us online to book your luxury chauffeur service, and let the professionals deal with the logistics of making your wedding flow smoothly.
